Time-zone differences affect when questions can be answered and when decisions can move forward. Build the workflow around predictable handovers instead of expecting everyone to remain online. Record meeting times with a named time zone and account for seasonal clock changes where relevant.

A practical approach

Use live calls for ambiguity and written updates for routine progress. A handover should include the current state, the next decision and anything blocking work. That gives the next person enough context to continue without waiting for another overlapping work period.

Your checklist

  • Agree a small window for essential live discussions.
  • State deadlines in both teams’ local dates and times.
  • Prepare screenshots or previews alongside written questions.

For example

A Friday approval deadline for one team can fall outside the other team’s working week. Setting the review window earlier avoids a preventable delay and gives both sides time to clarify feedback before work resumes.

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